Afternoon Office Coordinator (Part-Time, Temporary)
London Waldorf School is seeking applicants for the temporary position of Afternoon Office Coordinator for the 2025 – 26 school year.
The Office Coordinator (OC) is responsible for a wide variety of day to day clerical duties in support of the administration, teaching faculty, students, and families. The position requires flexibility, good organizational skills and good time management.
About Us
We are a vibrant learning community where education is an art. Based on a deep understanding of human development, and through the Waldorf curriculum, we enable each person to fully develop their unique capacities, inspiring a life-long love for learning.
“Our highest endeavour must be to develop free human beings who are able of themselves to impart purpose and direction to their lives.”
~ Rudolf Steiner
Hours of Work & Compensation
The usual hours of work for this position will be 11:30am to 4:00pm, each weekday that school is in session. Hours may be scheduled on an as-needed basis on non-school days/weeks. This position is on a part-time contract starting immediately, until June 30, 2026.
- The rate of pay is $20.59 per hour plus 5% vacation pay.
- This position will have access to sick days and personal days, and will be paid for Public Holidays.
- PD days, Winter Break, and March Breaks are unpaid (2 weeks each).
Responsibilities
- Greet and screen visitors, manage door access, and respond to phone calls.
- Maintain health and safety standards, including: classroom safety checks, first aid supplies, fire drills, emergency binders, medication forms.
- Provide general administrative and clerical support to faculty, students, and parents.
- Assist with printing, photocopier troubleshooting, and supply ordering.
- Manage general inquiries and redirect inquiries to the appropriate individuals.
- Track student and class whereabouts, including off-campus updates.
- Maintain school calendars, timetables, and room bookings.
- Receive and distribute mail, and arrange courier services.
- Manage before and aftercare registrations.
- Support configuration of monthly community newsletter.
- Respond to emergencies or critical issues as needed.
- Perform other general office duties as assigned.
- Attending occasional faculty & department meetings and school events
Qualifications
- Degree or diploma from an accredited college or university, preferably in Office Administration, or an equivalent combination of education and experience.
- Excellent organizational, multitasking, and time management skills.
- Ability to work independently in a busy environment with frequent interruptions.
- Strong communication and interpersonal skills.
- Proficiency with general office equipment (printers, photocopiers), email communication, and G Suite.
- Comfort with light tech troubleshooting (e.g., student devices).
- A calm and supportive presence with children and adults alike.
- Flexibility and willingness to support various roles as needed
- Familiarity with Waldorf education and school environments is an asset.
- Customer service experience is an asset.
- Experience in administrative support, office coordination, or school settings preferred.
- First aid training (Standard First Aid with CPR-C) or willingness to complete it will be required.
How to Apply
Interested individuals are asked to send a cover letter and resume to the attention of the Hiring Committee, at: hr@londonwaldorf.ca by August 15, 2025. Applications will continue to be processed after this date until such time as the position has been filled. Due to the high volume of resumes we receive, only those selected for an interview will be contacted, we appreciate your understanding.
London Waldorf School is committed to equity in its policies, practices and procedures, supports diversity in its teaching, learning and work environments and ensures that applications for members of underrepresented groups are considered. Qualified individuals who would contribute to the further diversification of our community are encouraged to apply.
Candidates must be legally authorized to work in Canada.
Supply Teachers
Must have previous teaching experience, and be able to teach a variety of subjects to various ages of children.
A current criminal record check with vulnerable sector screening must be provided prior to starting work.
To be able to work in our licensed care programs, you must have your RECE, up to date First Aid Certificate and Immunization Record.
To be able to work in our Before and After Care programs, you must have your up to date First Aid.
Please forward your resume and cover letter to our Supply Coordinator, Susan Baxter-Peace, at s.baxterpeace@londonwaldorf.ca
Supply Teacher hiring occurs between August & April each year.
Volunteers
Thank you so much for your willingness to give of your time to volunteer at London Waldorf School!
The first step is to fill out the Volunteer Application and submit by emailing info@londonwaldorf.ca.
Next, we ask that you participate in an interview and tour with our Learning Volunteer Coordinator, Sandra Paterson. This meeting helps us determine if there is a good match between your skills and availability and our needs. If there is a match, Sandra will give you a package of forms which need to be completed and returned, along with a Criminal Reference Check with Vulnerable Sector Screening completed in the last 6 months.
Once we have all of the paperwork in place and a volunteer placement has been arranged, Sandra will contact you.
Thank you again for your interest in our school. We look forward to meeting you.
Find the Volunteer Application below.